Portal, AZ - Rodeo, NM

Portal Rescue-Minutes-Agenda

Board Meeting Minutes

Thursday, July 10, 2025, 6:00 PM (Arizona time) Portal Rescue Classroom Board: Cary Booth, Aaron Smith, David Newton, Jackie Lewis, Dennis McAvoy, & Bec Webster

1. Called Board Meeting to order at 6:03 PM AZ. 2. Adoption of agenda

a. Cary moved to adopt agenda as written, Bec seconded. Non-opposed, motion carried. 3. Approval of Minutes of Board meeting on May 15, 2025 found at

https://portalrescue.com/gallery/PR%20Board%20Meeting%20Minutes%202025-05-15.pd

a. Cary moved to approve the meeting minutes as written, David seconded. Non-opposed, motion carried.

4. Reports - inclusive of updates on projects or tasks not included in agenda below a. Fire Chief: David Newton

i. Operations: No new operations since the May board meeting. Firefighters have assisted EMTs on a majority of calls.

ii. Training: Trainings have been well-attended

iii. Vehicles: All vehicles currently in service.

iv. Grants: All State Insurance Grant was submitted by Alina. Results pending August 31st. Portal Rescue has submitted an ambulance grant request to a 4th Native American tribe. David renewed the annual award system management for another year.

v. Facilities: No special maintenance. b. EMS Chief: Alina Downer

i. Operations: EMT's responded to 8 calls since our May 15 meeting.

ii. Training: We will be sending one EMT to the annual Trauma Conference in Tucson at the end of July.

iii. Vehicles: Both rescue vehicles are operational.

iv. Other: Portal Rescue submitted an application in early June for the $10,000 State Farm and National Volunteer Fire Council Grant for 2025. This grant is for the purchase of fire equipment that improves firefighter safety and efficiency and is open to majority volunteer fire departments nationwide. It is a wide pool of applicants but looks like it will be worth applying to yearly.

c. Treasurer: Jackie Lewis

i. See Appendix A for Treasurer’s Report. d. Member without Portfolio: Dennis McAvoy Jr

i. Dennis donated a new American flag to the station. e. Secretary: Bec Webster

i. No new reports.

f. VP Report: Aaron Smith

i. No new reports. g. President: Cary Booth

i. Received help from David to augment the current wifi to reach the fire bay and the H.A.T. building.

ii. Cary to update website rosters reflecting volunteers of Portal Rescue.

5. Continued Business

a. Building project progress i. Responders Lounge

1. No progress. ii. Fire Building storage

1. New storage racks have arrived, to be set up by David and Aaron with assistance from Dennis.

b. Land search for radio tower status update i. No progress.

c. Grant application review and status i. No updates at this time.

6. New Business:

a. Nomination of Lee Dyal to the Portal Rescue Wall of Fame

i. Jackie nominates that Lee Dyal be added to the Portal rescue Wall of Fame. Aaron seconded. Non-opposed, motion carried.

b. Portal Rescue fall BBQ planning discussion i. Fall BBQ to be held October 11th.

c. Portal Rescue holiday party discussion

i. Team discussed possible locations to hold the holiday party and set the date for December 17th.

7. For the Good of the Order

a. Next Blood Drive: July 17, 2025

b. Community open mic

i. No community comments. 8. Adjourned at 6:57 PM AZ time.

Appendix A: Treasurer’s 2025 Year-to-date Report

Jan 1 thru July 10, 2025 Checking:

Beginning Balance: $95,860.07

INCOME: $33,516.02

Donations: $15,675.00

Fire Income:

Fundraising Inc: $12,229.94 (includes donated expenses) Grants: $518.93

Interest Deposit: $5,436.89 Misc Inc: $14.19

Phone Book Sales: $60.00 Rent: $100.00

EXPENSES: $28,005.56

Chief’s Meetings: $70.02 Dues:

EMS Supply/Equip: $2,388.18 EMS Training:

Fire Supply/Equip: $3,130.95 Fundraising Expense: $1,554.57 Insurance: $10,520.

Heli Membership: $2,875.00 Misc. Exp:

Office: $1,518.45

Radio Ops: $383.17 Structure Maint: $5,823.25 Utilities: $1,390.96

Vehicle Ops: $2,433.32

EDWARD JONES CURRENT BALANCE: $101,614.85

EDWARD JONES CDs: $205,000

Wells Fargo (4.55%) $30K - 7/17/2025 Charles Schwab (4.3%) 30K – 9/11/25 Morgan Stanley (5.2%) $30K – 12/1/2025 Goldman Sachs (4.2%) $30K – 2/4/26 Bank America (4.05%) $30K – 4/2/26 American Express (4.15%) $40K – 1/22/27 *Morgan Stanley (4.15%) $15K – 1/22/27 *Dedicated MUMA – interest use only

Check Deposits to be made (not included above) Fundraising Inc: Cans $137.00

Donations: $330

Cash Deposits to be made (not included above) Rent: $32.40

Rent: $24.00

Donations: $90.00

Phone book sales: $15.00

Petty Cash on hand: $119.30

Excess stamps on hand: $390.00